Depending on when you receive the payment, there are two ways to record sales transactions in QuickBooks.

  • For a deferred payment, use Invoice and Collection. Think of this as a two-part transaction. First, you create the invoice to record the sale. Later, when your customer pays, you record a payment against that invoice.
  • For an immediate payment, use Sales Receipts.


To create an invoice:

  1. Select + Button.
  2. Select Invoice.
  3. Complete the fields with necessary information.
  4. Select Create.

To close out invoice:

  1. Select + New.
  2. Select Receive Payment.
  3. Choose a customer, then select invoice/s you want to close out.
  4. Select Save and close.

Sales Receipts

Here, the payment portion is part of the transaction.

To create a Sales Receipt:

With a Sales receipt, you enter the payment information at the same time you are entering the sale.

To create a Sales Receipt:

  1. Select + Button.
  2. Select Sales Receipt.
  3. Choose the name of the customer.
  4. Enter sales information, then select Save and close.

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